Format of Supplementary Notice of Annual General Meeting

If there is any change of plan with respect to the Annual General Meeting (AGM) of a company to be held in the near future, the company can issue a supplementary notice to the original notice of AGM to the members of the company informing them about such proposed changes.

Imp. Note: Please refer the latest provisions of the Companies Act and rules made thereunder, and any other applicable provisions before finalising the notices. The notices mentioned hereunder are only specimen copies of such kind of notices for reference purpose only while preparing the actual notice.

SAMPLE #1
1st Supplementary Notice to AGM (Annual General Meeting)

SUPPLEMENTARY ANNUAL GENERAL MEETING (AGM) NOTICE

This notice is a supplement to the notice given by the Board of Directors for convening of the ...th Annual General Meeting of the members of ........................... Limited, which is scheduled to be held on ....day, the ...th day of ..month.., ..yyyy.. at ........ a.m./p.m. at ................................................ (complete address).

This supplementary notice is given to the members of the company to inform that at the said ...th Annual General Meeting of the members of ............................... Limited, the following Special Businesses will also be transacted.

These special businesses are to be included after item no. ... of the original Notice of ...th AGM as follows.

SPECIAL BUSINESS

Item No. ... - ..................................................................................................

To consider and, if thought fit, to pass with or without modification, if any, the following Resolution as an Ordinary Resolution:

"RESOLVED THAT ..................................................................................................."

Item No. ... - ..................................................................................................

To consider and, if thought fit, to pass with or without modification, if any, the following Resolution as a Special Resolution:

"RESOLVED THAT ..................................................................................................."

Place: .....................                                By the order of the Board,
Dated: ....................                                For ........................ Limited

                                                                             (Sd/-)
                                                                ....Name of the Authorised Officer....
                                                                .......Designation.......

Notes:

1. All other contents of the notice of the meeting including time, day, date and venue remain the same as before.

2. The proxy form and attendance slip sent along with the AGM Notice will remain valid for the meeting.

3 An Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 relating to the Special Business is annexed.

ANNEXURE TO THE SUPPLEMENTARY NOTICE

EXPLANATORY STATEMENT AS REQUIRED UNDER SECTION 102 OF THE COMPANIES ACT, 2013

Item No. ...

(Description to be mentioned in detail here.)

Item No. ...

(Description to be mentioned in detail here.)

..........................................................

SAMPLE #2
2nd Supplementary Notice to AGM (Annual General Meeting)

CORRIGENDUM TO NOTICE OF ANNUAL GENERAL MEETING (AGM)

This Second Supplementary Notice issued in continuation of the First Supplementary Notice dated ............ and original Notice of the ...th Annual General Meeting (AGM) of the members which is scheduled to be held on ....day, the ...th day of ..month.., ..yyyy.. at ........ a.m./p.m. at ................................................ (complete address) to transact various businesses.

This 2nd supplementary notice is given to the members of the company to inform that at the said ...th Annual General Meeting of the members of .......................... Limited, the following Special Business will be transacted.

These special businesses are to be included after item no. .... as mentioned in the 1st Supplemental Notice of ...th AGM as follows:-

SPECIAL BUSINESS

Item No. ... - ..................................................................................................

To consider and, if thought fit, to pass with or without modification, if any, the following Resolution as a Special Resolution:

"RESOLVED THAT ...................................................................................................."

Place: .....................                                By the order of the Board,
Dated: ....................                                For ........................ Limited

                                                                             (Sd/-)
                                                                ....Name of the Authorised Officer....
                                                                .......Designation.......

Notes:

1. All other contents of the notice (including 1st supplementary notice) of the meeting including time, day, date and venue remain the same as before.

2. The proxy form and attendance slip sent along with the AGM Notice will remain valid for the meeting.

3 An Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 relating to the Special Business is annexed.

ANNEXURE TO THE 2ND SUPPLEMENTARY NOTICE

EXPLANATORY STATEMENT AS REQUIRED UNDER SECTION 102 OF THE COMPANIES ACT, 2013

Item No. ...

(Description to be mentioned in detail here.)