Board Resolution: Digital Signature Certificate DSC Application

Since a company can not apply on its own for a digital signature in its name, one or more officials have to be authorised to apply, on behalf of the company, for obtaining a Digital Signature Certificate (DSC) in the name of the company.

Generally, the board of directors of a company appoint an authorised representative for this purpose by passing of a board resolution.

The following template of such board resolution can be referred while drafting.

(Please keep in mind the resolution should cover all the points as may be desired by the organisation who would provide the DSC for satisfying itself that the authorisation is proper.)

SAMPLE #1

“RESOLVED THAT (Name of the Director/Employee), (Designation) be and is hereby authorised to sign and submit the application form(s), paper(s), letter(s) and any other document(s) as may be required to be submitted by the company to obtain a Digital Signature Certificate (DSC) in the name of the company, i.e. ....................... Limited.

RESOLVED FURTHER THAT the specimen signature of (Name of the Director/Employee), (Designation) as appended hereinbelow be and is hereby attested.

             Signature: .....................

             Name: ....................................

             Title: .............................

RESOLVED FURTHER THAT a copy of the foregoing resolution duly certified as true be signed by the Managing Director of the company and be forwarded to ................... Limited, Certifying Authority and such other parties as may be required in this connection.”

..............................................................

SAMPLE #2

“RESOLVED THAT the company do apply to procure a Digital Signature Certificate (DSC) with ...year(s) validity in its name i.e. .................... Limited.

FURTHER RESOLVED THAT (Name of the Director/Employee), (Designation) be and is hereby authorised to sign and submit DSC application form(s) along with any other paper(s), letter(s) and document(s) as may be necessary to be submitted by the company in connection with the application.

FURTHER RESOLVED THAT the acts done by the above mentioned Director/Employee of the company and any documents submitted by him/her in connection with DSC application and the use of DSC thereafter, shall be binding on the company, until the same is withdrawn by giving written notice thereof.

FURTHER RESOLVED THAT a duly certified true copy of the above resolutions be signed and certified to be true by any two of the Directors of the company and be forwarded to the (Name of the Organisation), a licensed Certifying Authority (CA) as may be required by them in connection with the DSC application.”